(818) 432-8499


These Rules and Regulations are to be construed as part of all space contracts. Break The Floor Productions reserves the right to interpret them as well as to make final decisions on all points not specifically covered.

1. Agreement to Rules

Exhibitor, for himself/herself and his/her employees, agrees to abide by the foregoing rules and by any amendments that may be put into effect by Show Management.

2. Assignment of Space

Booths will be assigned on receipt of applications on the basis of the order in which the contract is received, subject to availability of space preferences, special needs and compatibility of exhibitors. Every effort will be made to respect the exhibitors’ space choices, whenever possible, but Break The Floor Productions (hereinafter known as “Show Management”) decisions shall be final. Show Management reserves the right to transfer assignments when such action is deemed to be in the best interests of the total show effort

3. Show Hours and Dates

Hours and dates for installing, showing and dismantling exhibits shall be those specified by Show Management. All exhibits must be open during exhibit hours, and no dismantling or packing may be started before the official close of the exhibit.

4. Eligible Exibits

Show Management reserves the right to determine the eligibility of any company or product for inclusion in the Conference.

5. Booth Construction and Arrangement

Exhibitors shall be so arranged as to not obstruct the general view, nor hide the exhibits of others.

6. Demonstration Equipment Placement

All demonstration equipment including operator’s position must be located at least two feet removed from the aisle line of the exhibit area. No display material can be suspended from the ceiling of the New York Hilton Midtown or San Diego Convention Center except as agreed upon by Show Management.

7. Displays and Decorations

Merchandise signs, decorations, or display fixtures shall not be pasted, taped, nailed, or tacked to walls. No exhibit material, equipment, trunks, cases or packing materials shall be left in any aisle, but shall be confined to the exhibit space during exhibit hours. No signs, advertising devices or merchandise shall be displayed outside the exhibit space.

8. Security

Overnight guard service will be provided. However, each exhibitor should make provisions to safeguard his goods from the time they are placed in the booth until the time they are removed. Show Management will not be responsible for loss or damage due to any cause. Each party agrees to be responsible for their own property through insurance or self-insurance and shall hold harmless each of the other parties for any and all damage caused by theft and those perils normally covered by a fire and extended coverage policy.

9. Damage to Property

Exhibitor is liable for any damage caused to building floors, walls or columns, or to standard booth equipment, or to other Exhibitor’s property. Exhibitor may not apply paint, lacquer, adhesive or coating to building columns and floors or to standard booth equipment.

10. Use of Exhibit Space

Exhibitors agree not to assign or sublet any space allotted to them without written consent of Show Management nor to display or advertise goods other than those manufactured or carried by them in the regular course of business. No persons, firm or organization not having contracted with Show Management for the occupancy of space in the exhibit will be permitted to display or demonstrate its products, processes or services, distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities for a purpose inconsistent with these regulations. It is expressly agreed by the exhibitor that in the event he or she fails to install his or her products in his or her space or fails to pay the space rental at the time specified, Show Management shall have the right to take possession of said space and lease same or any part thereof to such parties and upon such terms and conditions as it may deem proper.

11. Restrictions

Show Management reserves the right to restrict exhibits which are objectionable because of noise, glaring or flashing lights, method of operation, or any other reason, and also to prohibit or evict any exhibit which, in the opinion of Show Management, may detract from the general character of the exhibit. This reservation includes persons, things, conduct, printed matter or anything Show Management judges to be objectionable. In the event of such restriction or eviction, Show Management is not liable for any refund of any amount paid hereunder. No display material exposing an unfinished surface to neighboring booths will be permitted. Demonstrations must be so located that crowds collected will be within the exhibitor’s space, and not blocking aisle or neighboring exhibits. Contests of any kind must first be approved in writing by Show Management. The playing of music is prohibited on the exhibit floor without the approval of Show Management.

12. Exhibitor Activities

Exhibitor agrees not to schedule or conduct any outside activity including, but not limited to, receptions, seminars, symposiums and hospitality suites that are in conflict with the official program of Show Management whether such activities are held at or away from the convention facility. Exhibitor will submit to Show Management 30 days prior to the Exhibit Date any program exhibitor intends to hold at or in conjunction with its exhibit for written approval as to time and place.

13. Responsibility

If the exhibitor fails to comply in any respect with the terms of this agreement, Show Management shall have the right, without notice to the exhibitor to offer said space to another exhibitor or to use said space in any other manner, but this shall not be construed as affecting the responsibility of the exhibitor to pay the full amount specified by the contract.

14. Compliance

The exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety, health, together with the rules and regulations of the operators and/or owners of the property wherein the exhibit is held. Federal, State and City laws must be strictly observed. Cloth decorations must be flameproof. Wiring must comply with fire department and underwriters’ rules.

15. Liability

Break The Floor Productions, its agents and employees, and the hotel, their agents and employees shall not be responsible for any loss, theft or damage to the property of the exhibitor, his or her employees or representatives. Further, Show Management will not be liable for damage or injury to persons or property during the term of this agreement from any cause whatsoever by reason of the use or occupancy of the exhibit space by the exhibitor or his assigns, and the exhibitor shall indemnify and hold harmless Show Management from all liability which might ensue from any cause whatsoever. If the exhibitor’s material fails to arrive, the exhibitor is nevertheless responsible for all amounts due hereunder. It is the responsibility of the Exhibitor to maintain proper insurance coverage for its property and liability.

16. Cancellation or Termination of Exposition

In the event that the premises where the exposition is to be held shall, in the sole determination of Show Management, become unfit or unavailable for occupancy, or shall be substantially interfered with, by reason of picketing, strike, embargo, injunction, act of war, act of God, fire or state of emergency declared by any government agency or by reason of any municipal, state or federal law or regulation or by reason of any other occurrence beyond the control of Show Management, Show Management may cancel or terminate the exposition. In the event of such cancellation or termination, the exhibitor waives any and all claims the exhibitor might have against Show Management the exhibitor’s pro-rate share of the total amount paid by all exhibitors less all costs and expenses incurred by Show Management in connection with the exposition including a reserve for future claims and expenses in connection therewith. In case Show Management shall for any reason determine to cancel or terminate the exposition, the exhibitor waives all claims the exhibitor might have against Show Management for damages or expenses and agrees to accept in complete satisfaction and discharge of all claims against Show Management a refund of all amounts paid by the exhibitor to Show Management in accordance with this agreement.

17. Governing Law; Amendments

This agreement, having been executed in the State of California, shall be governed by and construed and enforced in accordance with the Laws of the State of California as if it is an agreement made and to be performed entirely within such State. Show Management reserves the right to interpret, amend and enforce these regulations as it deems proper to assure the success of the exposition

18. Exhibitor Representative

Each exhibitor must name at least one person to be its representative in connection with the installation, operation and removal of the exhibit. Such representative shall be authorized to enter into such service contracts as may be necessary and for which the exhibitor is responsible.

19. Attendance

Show Management shall have sole control over admission policies at all times.

20. Performance of Music

The exhibitor acknowledges that any live or recorded performance of copyrighted music which occurs in the exhibitor’s booth must be licensed from the appropriate copyright owner or agent. The exhibitor undertakes full responsibility for obtaining any necessary licenses and agrees to indemnify and hold harmless Break The Floor Productions from any damages or expenses incurred by Break The Floor Productions due to the exhibitor’s failure to obtain such licenses.

21. Resolution of Disputes

In event of a dispute or disagreement between exhibitor and an official contractor or between exhibitor and labor union or a labor union representative or between two or more exhibitors all interpretations by Show Management of the rules governing the Exposition, action or decisions concerning the dispute or disagreements intended to resolve the dispute or disagreements shall be binding on the exhibitor.

22. Abritration

Any controversy or claim rising out of or relation to this contract or the use by licensee of the leased premises shall be settled by arbitration in accordance with the Commercial rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered in the California Superior Court. The arbitration shall be held in the city of California.